Improve the Accessibility of Your Office Files

Back when documents were always on paper, they were often inaccessible to people with disabilities such as blindness or dyslexia. Today, people with disabilities can access digital documents when computers read them aloud and in other ways. People creating Microsoft Office (e.g. Word and PowerPoint) documents can make this easier with a little extra care. In doing so, documents can become more usable for all of us.

MCC faculty and staff members and students have access to both Office 365 and Microsoft Office. Office 365 is an online version of Microsoft Office.

The easiest way to improve documents’ accessibility is to use Microsoft’s built-in Accessibility Checker. In Office 365, go to the Edit Document > Review tab > Check Accessibility. In Office 2013, go to File > Check for Issues > Check Accessibility. The errors are the most important to fix, but the more issues you correct, the more usable your document will become.

Future posts will elaborate.